Health & Safety Policy

1. Purpose

WE FOR YOU WORLD LTD is committed to providing a safe and healthy environment for all participants, staff, volunteers, contractors, and visitors. This policy sets out how the organisation:

• Manages health and safety risks associated with its activities
• Meets its legal duties under UK health and safety legislation
• Promotes a culture of safety, responsibility, and risk awareness
• Ensures clear roles, responsibilities, and procedures

This policy supports safe, ethical, and safeguarding-led practice and applies to all organisational activities.

2. Scope

3. Legal framework

This policy supports compliance with:

• Health and Safety at Work etc. Act 1974
• Management of Health and Safety at Work Regulations 1999
• Equality Act 2010 (in relation to accessibility and reasonable adjustments)
• UK safeguarding legislation
• Relevant fire safety and environmental health regulations

4. Health and safety principles

WE FOR YOU WORLD LTD is committed to:

• Preventing injury, ill health, and harm where reasonably practicable
• Identifying and managing foreseeable risks
• Providing safe environments and activities
• Ensuring clear communication of safety responsibilities
• Reviewing and improving safety practices continuously

5. Roles and responsibilities

6. Risk assessment

• All activities must be subject to appropriate risk assessment
• Event-specific risk assessments must be completed in advance
• Risks relating to physical safety, emotional wellbeing, safeguarding, lone working, and accessibility must be considered

Risk assessments are managed in line with the Event Risk Assessment Procedure.

7. Safe environments and activities

WE FOR YOU WORLD LTD will:

• Use venues that are suitable and safe for planned activities
• Consider access, fire safety, first aid, and emergency arrangements
• Ensure equipment used is safe and appropriate
• Avoid activities that present unmanaged or excessive risk

Participants are informed of any relevant safety information before and during activities.

8. First aid and medical emergencies

• First aid arrangements will be proportionate to the activity and risk level
• Emergency contact details must be available where required
• In a medical emergency, emergency services must be contacted immediately
• Staff and volunteers must act within their training
• Incidents must be recorded and reported

This policy operates alongside the Crisis & Emergency Response Plan.

9. Incident and near-miss reporting

• All accidents, incidents, and near misses must be reported promptly
• An Incident Report must be completed in line with the Incident Reporting Procedure
• Serious incidents may require notification to insurers or authorities

Learning from incidents is used to improve safety practices.

10. Lone working

Where lone working is identified:

• Risks must be assessed
• Appropriate controls implemented
• Clear escalation and communication arrangements put in place

Lone working arrangements must prioritise safety and safeguarding.

11. Mental health and wellbeing boundaries

WE FOR YOU WORLD LTD provides non-clinical wellbeing support and does not provide medical, therapeutic, or crisis intervention services. Health and safety considerations include:

• Emotional wellbeing risks
• Clear boundaries of support
• Appropriate signposting and escalation

This policy aligns with the Mental Health Disclaimer and Service Scope & Boundaries Policy.

12. Training and awareness

Staff and volunteers receive:

• Health and safety awareness appropriate to their role
• Guidance on emergency procedures
• Information on reporting hazards and incidents

Additional training is provided where activities present increased risk.

13. Monitoring and review

• Health and safety arrangements are monitored regularly
• Risk assessments are reviewed annually, when activities change, and after incidents or near misses
• This policy is reviewed annually

14. Approval

Approved by the Director, WE FOR YOU WORLD LTD, on 1 February 2026. Next review due 1 February 2027. Version 1.0.

15. Related policies

This policy should be read alongside:

• Event Risk Assessment Procedure
• Crisis & Emergency Response Plan
• Safeguarding Adults Policy
• Safeguarding Children Policy
• Incident Reporting Procedure
• Public Liability Insurance Record
• Professional Indemnity Insurance Record